Conway LTC: Rules & Aims of the club

The Club shall be managed by a committee consisting of: – The officers as elected at the Annual General Meeting (AGM), not more than four ordinary members as elected at the AGM.

The Club Captain will appoint a Men’s Captain and Ladies Captain, who will not be committee members, but who may deputise for the Club Captain at Committee meetings.

Committee meetings shall be held as required by the Chairman, but not fewer than 6 per year including the AGM. Seven members present form a quorum. The Committee has the power to co-opt additional members as required.

The Committee shall see that the rules are observed and that decisions of the AGM or Special General Meeting (SGM) are carried out, and shall have power to deal with any matter that may arise but which is not specifically provided for in the Rules.

An AGM shall be held every year and there shall be not more than 14 months between one AGM and the next. Subject thereto each such meeting shall be held as early as may be convenient after the close of each financial and playing year. A SGM may be convened by the Hon. Secretary at any time at the desire of the Committee, or on the written request of not fewer than twelve members. Not less than fourteen days’ notice shall be given of any General Meeting. All Senior Full and Weekday members shall have equal voting powers at a General Meeting.

An Auditor, who shall not be a member of the Committee, shall be appointed at each AGM.

No alteration to the “Rules of The Club” shall be made except at a General Meeting. Seven days’ notice, in writing, must be given to the Secretary of any proposed alterations and any such proposals shall be posted on the notice board in the Club pavilion by the Honorary Secretary before the meeting.

Where age determines the category into which a member shall fall, the member’s age at the commencement of the Club’s year shall be the determining factor.

The Committee is empowered to ask for the resignation of any member who persists in breaking the Club Rules or who acts in a manner prejudicial to the well being of the Club.

The annual subscription and the entrance fee shall be as determined at the AGM each year. Match fees shall be as determined by the committee. Subscriptions are due immediately after the AGM and must be paid no later than 30th April. Any member having failed to pay their subscription will be excluded from club matches, tournaments and the Wimbledon ticket draw, until such time as the subscription is paid. Any member having failed to pay their subscription by the end of the club year shall be deemed to have terminated their membership but not their liability to the Club.

Senior members shall have prior claim to the courts at particular times as stated in the clubhouse. Juniors have priority on all courts every Tuesday. One court is always to be available for juniors.

Balls will be provided for club sessions. Balls at other times are to be paid for.

If all five courts are in use players waiting to go on court should have priority.

The playing rules of the club shall be those adopted by the Lawn Tennis Association.

The Club premises shall be open to members every day from 9.00am to 11.30pm and at other times by consent of the Committee.

Club rules as amended and adopted at the AGM held in the Clubhouse 8th March 2004.

Ian Rutledge
Chairman Conway LTC